SCOM0712 – Tip – Apple Mail Rules – iCloud & iOS

SCOM0712 – Tip – Apple Mail Rules – iCloud & iOS


(Music) – [Don] Hi, this is Don McAllister, and welcome to another
ScreenCastsOnline weekly tip video. In last week’s tip video, we had a look at setting up
local rules on Apple Mail. If I go across to Apple Mail,
and if I say mail preferences, you’ll see we set it one
move to Twitter mailbox, and one to both move a mail to a mailbox, and also to forward on to somebody else. Now these are great, but they
will only work on your Mac when your Mac is powered up
and when you have mail running. So these are local mail rules. Now it doesn’t really help if
you have an iPad or an iPhone. These rules won’t apply. Also, if you have multiple Macs, the rules won’t synchronise
between the different Macs. So you will have to copy these rules, or rather set up these
rules, on all of your Macs. But there is a better way to do it. Let me go ahead and close this down. What we need to do is
go across to iCloud.com. So if I get Safari going, and login to iCloud.com. I have one password installed, so I’ll do command slash
to log me in to iCloud. I’ll say keep me signed in
and click on the little arrow. Now, I have got two factor
authentication set up on my Mac, but I’ve already authenticated this particular browser session with that. So that let me straight in. What I need to do now
is go across to mail. And then within mail, you’ll
see down here at the bottom, we have the little actions menu. Before I select that though, let’s move some more things around. Let’s say this Readdle Team. Let’s see who this is from. Let’s go ahead and create a new folder, or rather a new mailbox called Readdle. Now we’ll set up a server-based
rule to manage our emails that come in from that particular address. So show actions menu, click on rules. Now there is already a
rule I set up before. This is a real rule that I use centrally so that when I
purchase anything from Apple using my SCO demo account, the purchases get forwarded
to my personal email so I can sorta claim those
back against my business. But I’m going to add a new rule. Again, I’ve got an email highlighted, so it’s already picked
up in fact who it’s from. So, it’s from [email protected] You can say it’s addressed to, CC’d to, et cetera, et cetera. But we’ll leave that
then move to a folder, or I can move to trash,
forward to, mark as read. Move to trash can be quite good. If you have a particularly
nasty subscription to a newsletter that you can’t
seem to unsubscribe from. Which although is illegal,
does still happen. You can setup a rule so
that anything coming in from that newsletter can
go straight to trash, and you can ignore it. But what we will do is we’ll carryon with moving to a folder. Choose the folder. So we have the Readdle folder here, and we’ll say done. Okay, if I want to edit this
now, I can click on here, and I can edit it or delete it, but we’ll say cancel. I can rearrange my rules as well. So I can move this above the first rule, because it will process
rules from the top down. But that seems okay. So, rules are applied as messages arrive. Only the first matching rule
will be applied per message. It may take a few minutes for changes to rules to take effect,
which is all good. We’ll say done. Now in this case, it won’t run the rule. So, we will have to wait now for the next Readdle message to come in. But when that does come in, it will automatically be passed across to the Readdle mailbox. Now what would be a good idea would be to replicate the rules that I’d setup on the Mac last week into iCloud.com, and then they will be processed
centrally and be applied both to my Mac and also to
the iPad and the iPhone. Now before we take a
look at it on the iPad, let me go ahead and create a rule that I can control and
send something across. So let’s create another mailbox,
or folder as it says here. Let’s call this bonus. I’m waiting patiently
for someone to send me some information about
bonus payments or something. We’ll go down to here. We’ll say rules. We will say add a rule. We’ll say has subject containing bonus. And then move to a folder. One thing you might notice
as well from last week is that you can’t set multiple actions. You can only do one actions. Although some actions do
contain multiple actions. But we’ll just say move to
folder, choose a folder, and we’ll put it in our bonus folder. And we’ll say done. Okay, I’ll close this down now. We’ll say done. And what we will do now is
I’ll go across to the iPad so I can see how it looks on the iPad. And then I’ll send an email across with the word bonus in the subject. And we should, on the iPad,
see it be moved automatically by the server-based rule
into the bonus folder. Now one thing you can’t do on
your iPad or any iOS device is to go across to iCloud.com to configure the rules centrally. So, you would have to have access to a browser on a Mac or a PC. So if you’re purely iOS based, that might be a problem for you. But I’m sure everybody has access to a PC or a Mac these
days, if not permanently, just temporarily to setup
those particular rules. But the rules are setup
centrally, as you saw before. If I go across to mail, and
if I go to my mailboxes, we should see those mailboxes here. There we go. There’s my bonus mailbox
with nothing in it. I’ve also got the Readdle, sent to Don, starred, and Twitter notifications. So they should be in
sychronizes yer. There’s my Twitter
notifications from the Mac. Okay, let me go across to another machine. And I’ll send an email
directly across to here. Right, so that’s now
gone from my other Mac. It’s been delivered to
iCloud Apple Central Service. The rules should process
on those central service, and it should appear
within my bonus mailbox. So if I go to mailboxes,
and there we go already. You can see the number one next to bonus. If I go in there, there is
my bonus news in the subject. Congratulations, you’ve been
awarded a bonus of one bitcoin. So you can have mail rules
within Apple Mail on iOS, but you do need to set them
up centrally on iCloud.com.

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